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MoneyWorks Datacentre

MoneyWorks® Datacentre

Want a dedicated server solution? All the features of MoneyWorks Gold with the convenience of centralised data management, concurrent client licensing, remote access and automatic backups and archives. Perfect for the enterprise level business.

From $0.00 for 3 concurrent users.

Dedicated server

Datacentre has the convenience, scalability, and interoperability opportunities of a dedicated server.

Centralised Control

The Datacentre Console provides a central, convenient way to manage your system.

Mobile access

Live access from your mobile devices

Server access

REST APIs and command line access allows integration with backend services using tools such as PHP or Perl

Fast networking

Fast access, even over the internet.

Advanced security

Keep your data safe.

MoneyWorks Datacentre

Fast networking: when time is money

MoneyWorks Datacentre has highly optimised networking and server-side operations, which, coupled with the powerful database engine, provide extremely fast remote connections without the need for expensive thin client solutions. Datacentre also minimises network traffic by providing server-side functionality for reporting and complex searches.

Example: a typical small business remote office scenario, with a user in Auckland, New Zealand, connecting to a Datacentre hosted on a Mac Mini in Wanaka, a distance of about 1500km (900 miles).

  • Sort 29,792 item records by description: less than 1 second.
  • Sort 29,792 item records by unit price: less than 1 second.
  • Find all item records that contain the word "pedestal": about 2 seconds (87 records found out of 29,792)
  • Preview Profit & Loss Comparison report for month: about 2 seconds (2 pages).
  • Preview six month Ledger report: about 30 seconds (71 pages).

Note: A standard ADSL2 connection was used in Auckland, and a VDSL in Wanaka, giving an average ping time of about 55ms.

MoneyWorks Datacentre

Advanced security keeps your data safe.

MoneyWorks Datacentre incorporates enhanced security for your protection.

  • Optional per-folder user and password control to access the Datacentre server
  • Provision to encrypt your data connections using SSL.
  • Provision to secure REST services using SSL.
  • Extensive per-user password access and privilege controls at the file level.
  • MoneyWorks Audit trails keep track of who entered which transaction.
  • Automatic daily backup and monthly archiving of data-files for added peace of mind.

MoneyWorks Datacentre

Multi-company dedicated server

Datacentre has the convenience, scalability, and interoperability opportunities of a dedicated server1.

  • Share accounts documents for multiple companies simultaneously.
  • Automatic deployment of plug-ins (custom reports, forms etc).
  • Concurrent client licensing: install MoneyWorks Gold client on as many workstations as you like - only active connections are counted.
  • Server comes standard with 3 concurrent client licenses. Easily add more. Support several dozen users with ease..
  • Server is always available: this makes remote access possible over the internet.
  • Mix Windows and Mac on the same network: server can also be Mac or Windows.
  • Accelerated server-side reporting. Many reports can be run on the server making them up to 500 times faster for remote clients connected over an internet link.
  • Regular automatic backups and archives.
  • Partition users: allow users logging into the server to see only a subset of documents.
  • Console application for server management.
  • Client updates deployed automatically from the server.
  • Expanded integration options: some third party solutions require a MoneyWorks Datacentre Server.
  • Works well with Citrix and Terminal Server, but these are not normally required.

1A desktop machine can also be used if no server is available: just don't turn it off if you want 24/7 access

MoneyWorks Datacentre

Centralised Control

The MoneyWorks Datacentre Console provides a centralised way to easily configure and manage your valuable accounting files, with the option to allow some remote configuration through a browser.

  • Manage automatic backup and archiving.
  • Configure network settings.
  • Enable REST APIs for access from remote/mobile apps.
  • Set optional Datacentre passwords for extra security.
  • Store security certificates and enable SSL security.
  • Enable Datacentre management through browser.
  • Check for, and install, Datacentre updates.
  • View logging and error information.

MoneyWorks Datacentre

Mobile access

With MoneyWorks Datacentre you can access your accounts at any time from anywhere1, using your smartphone, tablet, or just a browser on your computer. Included with Datacentre are two example apps that provide ability to do specific tasks, and which can be modified or extended to meet your mobile access requirements.

  • Timer: For job management in the field: enter time and materials against jobs; mark jobs as complete; see newly assigned jobs.
  • Reports: Authorised users can view almost any (authorised) report at any time, including financial reports, dashboard reports, and sales reports.

For rapid development of more complex solutions for iphone/ipad, we have provided a FileMaker Go template that you can easily modify

The FileMaker Go template provides functionality to:

  • Stash a local copy of customer and product database so can work off line.
  • Live update of customer information changed on mobile device.
  • View specified reports.
  • Customer dashboard, showing balances, historic transactions, and any invoice.
  • Input and submit new quotes/orders/invoices.
  • FileMaker Go is free to deploy, and is available from the App Store.

1You will need a static IP address and some configuration of your router/firewall.

MoneyWorks Datacentre

Exploit the power of your server

REST and Command Line APIs enable extensive integration with other systems. These can be either local or remote (mobile devices, external databases etc).

  • REST APIs allow access from remote devices (tablets and smart phones), and also web apps and websites.
  • Authorised Websites can directly interrogate and update MoneyWorks data.
  • Command line access allows integration with backend services using tools such as PHP or Perl.
  • Open source Perl module available.
  • mwScript, the built-in scripting language, can access other data sources and websites.

Features common to all MoneyWorks products

All MoneyWorks product are built on a powerful, framework that includes the following:


Record payments and receipts and automatically track the GST.

General Ledger

Maintains details of your accounts for over 7 years.

Powerful on-screen enquiries

Easily view balances and trends for accounts, customer or item sales.

Flexible reporting

A library of over seventy standard reports.

Names database and contact management

Store customer and supplier names, addresses, phone numbers, email & web addresses.

Item pricing

Enter sales and purchases using account coding or item lookup with quantities and discounts.

sales tax tracking

MoneyWorks provides the best possible support for sales tax.

Sticky notes

All the better to remember you by.


Full budgeting for better control and decision making.

Multiple entities

Keep accounts for as many entities as you need.

Import/export & interoperability

Ensure interoperability with the other systems your business relies on.


Record information and prepare invoices/reports in almost any language.


Easily record all your payments & receipts.

  • Clear entry screens make for fast, accurate recording of transactions.
  • Store original PDF or scan of original hardcopy docket for your records [not Cashbook]
  • Import downloaded bank statements in QIF, OFX, QBO formats.
  • Automatic allocation of income and expenses by predefined rules.
  • Automatically manage your sales tax.
  • Recurring transactions save re-entering repetitive items such as rent and wages.
  • Print cheques or create electronic direct payment files for supported banks.
  • Manage as many bank or credit card accounts as you need.
  • Point and click bank reconciliation—no need to re-enter your bank statement.
  • Full bank register and cashflow reporting.
  • Produce professional profit & loss reports for month, year, multi-year comparison, budget and more.

General Ledger

Maintains details of your accounts for over seven years, right through to trial balance and balance sheet.

  • Completely flexible chart of accounts allows MoneyWorks to operate the way your business does.
  • Seven character free-form account codes for reporting flexibility.
  • Journals (including reversing journals) for managing account transfers and accruals.
  • Account movement graphs with drill-down to actual transactions.
  • Comparative reports and graphical analysis going back seven years.
  • Supports alternative code for reporting. Use your own codes in-house to provide the degree of breakdown that you need, but give your accountant reports based on their preferred coding structure.
  • No end-of-month or end-of-year rollover—have up to 90 periods open simultaneously.
  • Complete audit trails for added accounting integrity.

The extended general ledger in MoneyWorks Gold/Datacentre supports full departmental (cost-centre) accounting. Use departments to manage branches, divisions, vehicle fleets, properties etc.

  • Create departments for commonly occuring subledgers
  • Department codes can be up to five alpha-numeric characters
  • Group similar departments into groups for easy general ledger maintenance and reporting
  • Classify departments for reporting purposes
  • Report by department, group, classification or consolidated.

Customer and Supplier Database

MoneyWorks stores your valuable customer and supplier details and contact information in easily manageable lists, which can be easily searched and sorted. Use these to reliably identify contacts, perform sales analyses, prepare mail/email merge letters and more.

  • Use alphanumeric customer/supplier codes (up to 11 characters) for accurate access to customer names, address, phone, emails etc.
  • Store banking information for creating deposit slips or direct credit files.
  • Assign tax overrides to ensure correct tax handling for unregistered or out-of-state/overseas customers/suppliers.
  • Import and update contact from Address Book (Mac), or from text files.
  • Store URLs for quick access to supplier web sites.
  • Assign default allocation general ledger codes to speed up recording of service transactions.
  • Colour code your contacts for easy access.
  • Assign customer categories and use to analyse your sales (or purchases).
  • Record dates and details of customer/supplier calls, and set automatic reminders to follow-up.
  • Create name templates for easy setup of new or casual customers.
  • Attach sticky notes to customers (or suppliers) which will appear automatically when you make a new sales transaction.
  • Print address lists & mailing labels, envelopes, merge letters1 etc.

1Creating merge letters and postcards requires the MoneyWorks Forms Designer, which is available in MoneyWorks Express and Gold.

Multi-company support

Most accounting software allow you to only manage accounts for one company, or charge you extra for additional companies. The desktop1 version of MoneyWorks allows you to keep accounts for as many entities as you want on the one computer, with no additional fees or licenses required.

  • Run as many sets of accounts as you require on the one computer with no additional licensing fees.
  • Each set of accounts is kept as a separate file, allowing you to easily separate information from different entities.
  • Keep accounts for organisations with different structures, or even, with the international version, from different countries.
  • Have more than one file open at a time, allowing you to copy and paste transactions between entities [not supported for Gold clients].
  • All MoneyWorks versions are localised or self-localising for GST/VAT systems in New Zealand, Australia, Canada (including support for provincial sales taxes, HST, QST), Eurozone, Nepal, South Africa, Singapore and the UK, and for sales-tax tracking in the US.
  • Although designed for business use, MoneyWorks is also great for home accounts.
  • MoneyWorks Datacentre allows scripted consolidation across multiple sets of accounts.

1Desktop versions include Cashbook, Express and Gold, as well as Datacentre that is hosted on your own hardware. Hosted copies of MoneyWorks by external hosting companies may charge a per-file fee.


Full budgeting for better control and decision making.

  • Full budgeting—with two separate budgets.
  • Easily compare actual performance to budgets in on-screen enquiries.
  • Use the built-in budget editor to enter and manipulate budget data.
  • Copy and paste budget data from an external spreadsheet.
  • Import/update budgets from text file.
  • Full departmental (cost-centre) budgeting in MoneyWorks Gold/Datacentre.
  • Extensive set of reports for budget vs actual and revised forecasts.

Easily manage GST/VAT/sales taxes

MoneyWorks provides the best possible support for GST/VAT and sales taxes for most countries. Specific MoneyWorks versions are available for:

  • Australia - GST handling with BAS Guide
  • Canada - GST/HST/PST/QST handling for all provinces
  • Eurozone - VAT handling
  • Malaysia - VAT handling
  • Nepal - VAT handling with VAY Guide
  • New Zealand - GST handling with GST Return Guide
  • Singapore - GST handling with GST F5 Guide and IRAS Audit File IAF
  • South Africa - VAT handling
  • UK - VAT handling with VAT Guide
  • USA - Sales tax handling
  • Other countries - International version handles GST/VAT and sales taxes

Tax handling is simple in MoneyWorks, and is normally done automatically when a transaction is entered.

  • Enter amounts as tax inclusive or exclusive—MoneyWorks does the rest.
  • Default tax is based on general ledger code used, so you never need to worry about charging tax on wages or other exempt/free items.
  • Tax code override for individual customers or suppliers (useful for offshore or out-of-state transactions).
  • Complete handling of GST/VAT on payments/cash basis (invoice/accrual basis available in MoneyWorks Express/Gold/Datacentre).
  • Tax handling is based on 'transaction tagging', so you never need worry that a transaction has been omitted or double-counted.
  • Guide forms available for a number of jurisdictions to help complete tax documentation/returns.
  • Detailed reporting provides complete audit trail.

Item database with item counts

Easily set up items or services that you regularly buy/sell as products, allowing you to specify quantities, maintain consistent pricing and perform extensive sales reporting and analysis.

  • Keep a price book of products or services sold or purchased.
  • Ensure consistent pricing with item buy and sell prices.
  • Maintain an automatic count of the items that you have on hand.
  • See who has (or hasn't) purchased which items.
  • Assign categories to items and use to analyse your sales.
  • Attach sticky notes to your products, which will appear automatically as prompts when you make a new sales/purchase transaction ("Would you like fries with that?").
  • Print price lists, report on top selling products, view sales trends, analyse sales by item category, customer, region etc.

MoneyWorks Gold/Datacentre has enhanced product features including pricing matrix, full inventory accounting and bills of materials.

Sticky notes will help you organise

Sticky notes act as on-screen reminders in the day to day use of MoneyWorks. Another example of one the many incredibly useful features that make MoneyWorks a stand-out product.

  • Attach a sticky note to a record, and it will pop-up as a reminder when you view the record, or use the code identifying that record.
  • If a customer (for example) has a sticky note on their record, it will pop-up whenever you sell something to that customer.
  • Sticky notes can be attached to transactions, customer/suppliers, accounts, items and job records.
  • Have different sticky notes appear for purchase or sales transactions.
  • Colour code your sticky notes to indicate importance.
  • On an item: use to up-sell ("Would you like fries with that?") or remind about required ancillary products.
  • On a customer: use to remind about bad credit, outstanding issues or for customer relations ("Ask about John's new baby").
  • On an account: use to provide guidelines on when to use and not use the account.
  • On a transaction: use to annotate why it was coded differently, or why it needs to be checked.

On-screen enquiries make sense of your data

On screen enquiries are a great way to get instant access to your valuable data. See historic balances, view sales (or purchasing) trends, and find out what makes your business tick.

  • Separate on-screen enquiries of accounts, products, customers/suppliers.
  • See general ledger balances for an account or range of accounts.
  • Display budget values to monitor performance.
  • View product sales, costs and quantities for a nominated selection of items.
  • See sales value (or purchases) for a nominated selection of customers.
  • Segment charts by item or customer category to view comparative performances.
  • Drill down to transaction level data to see what makes the values displayed.
  • See trends by enquiring on a range of periods—up to seven years is available.

Unicode support

Record information and prepare invoices/reports in almost any language.

Languages include Chinese, Japanese, Greek, Cyrillic and most other non-Roman text, with the exception of right-to-left scripts (e.g. Arabic).

Unicode also provides full cross platform support (Windows and Mac) for accented characters (bonne idée, Māori) and other special symbols.

Powerful reporting

Because an accounting system is only as good as the information you can extract, MoneyWorks comes with a large number of useful reports, each of which can be prepared in a multitude of ways.

  • Comes with Trial Balance, Income, Cashflow, Sales Tax, Cash Projection, Ledger and Balance Sheet, plus profit, trading, inventory, sales, job and budget reports.
  • Preview on screen, or output to PDF, Email, Excel, Word, Numbers, Clipboard, text or HTML file
  • Easily see what makes the numbers by drilling down to underlying transaction data.
  • Dice and slice your reports: most reports can be run on subsets of data, condensed, or summarised by different criteria.
  • Model and forecast your cashflow [MoneyWorks Gold].

But there is much more to MoneyWorks than just financials ... for example:

  • Analysis reports will analyse your transaction data (e.g. see who has purchased what, what regions are products selling into).
  • The Product Catalog will print a catalog, complete with pictures
  • Top sales/purchases, salesperson commission, backorder, sales/purchase history, committed budget, recurring transactions ...

MoneyWorks Express and Gold allow you to modify/create analysis reports, so you can extract just the data you need. MoneyWorks Gold includes a powerful report writer, allowing you to modify/create virtually any financial or management report.

Interoperability: Works well with others

Integrate MoneyWorks with other key systems for streamlined workflow and greater productivity.

  • Import bank statements with auto-allocations.
  • Configurable importing for transactions, names, items, accounts using Copy/Paste into lists, or the File>Import command1.
  • Export from all main database lists using Copy or the File>Export command1.
  • Import/Export data as tab delimited text or xml.
  • Use mwScript, the powerful MoneyWorks Gold scripting language, to format data into virtually any format.

Ensure interoperability with the other systems your business relies on.

  • Use report scripts (developed in MoneyWorks Gold) to automate tasks.
  • Send reports direct to Excel, Numbers (Mac), pdf or text file.
  • Automate data transfer using Applescript (Mac) or Visual Basic (et al) via COM (Windows).
  • Live-link your Access or FileMaker databases to MoneyWorks to streamline your workflow.
  • Create scripts in the VBA layer of Excel to exchange data with MoneyWorks.
  • Use mwScript in MoneyWorks Gold to automate tasks and retrieve data from other sources.
  • Use the REST APIs in MoneyWorks Datacentre to access your accounts from other systems, even across the internet.

1The file Import and Export commands are not available in MoneyWorks Cashbook; instead use Copy and Paste to transfer data through the clipboard.

Buy now Free 45 day trial

Looking for a cloud solution?

Then take a look at MoneyWorks Now.

MoneyWorks Now

  • MoneyWorks Now has the features of MoneyWorks Datacentre, but is hosted in the cloud.
Learn more >