Edit

Off-Ledger Values

MoneyWorks allows you to store time series (period) information that is not necessarily financial-related. Examples might be average number of staff members per month, working days in a period, consumer price index figures etc.

These values are stored in the “Off-ledger” file, and can be used in reports for showing key performances indicators (KPI) or other derived values.

To view the off-ledger values:

  1. Choose Show>Off-Ledger Values

The Off-Ledger Values list window will open.

To create a new Off-Ledger series:

  1. Choose Edit>New Record, or click the New toolbar button, or press Ctrl-N/⌘-N

The Off-Ledger entry window will be displayed.

  1. Key a unique name (up to 15 characters) into the Name field
  1. Enter a description into the Description field
  1. Enter the actual values per period into the Value column, and budget values into the Budget column
  1. Click OK to save the information

Notes: 

  • Use the Up and Down arrows to move up and down the list
  • Use the keypad-enter key to enter values and move to the next period
  • Future periods for entering budgets can be accessed by scrolling the list up
  • There is only one budget for Off-Ledger items
  • To access an off-ledger value in a report, see GetOffBalance (searchExpression, dateOrPeriod [, doBudget])
  • You can use the Lookup function to access the off-ledger file. The key is a composite of KIND/NAME. User entered data has a kind of “USR”; currency information is also stored here and has kind “CUR”.
  • No audit trail of the Off-ledger is maintained: records can be modified or deleted at will (subject to user privileges).
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