Accounts receivable

Good management of your receivables (who owes you money, also known as your debtors) is a vital part of running any business, and MoneyWorks makes this easy. Being able to generate professional looking invoices is just the start of the process—you want your customers to pay as soon as possible. With automatic reminders, easily searchable lists, special enquiry screens and credit hold facilities, MoneyWorks gives you the tools you need to better manage your receivables and improve your cash flow.

MoneyWorks Express also includes features that you would normally only find in higher-end systems with higher end pricing. Features like time-expiring (prompt payment) discounts, head office billing (where you invoice the branch, but get paid by the head office), subscription billing (send the same invoice to hundreds of customers), and customisable over-due letters which can be printed or emailed.

Note that, if you want to segment your general ledger with multiple accounts receivable control accounts, or to send invoices and receive payments in different currencies, you will need to consider MoneyWorks Gold.

Accounts payable

Careful management of your payables (the businesses that you owe money to, also known as your creditors) can improve both your cash flow and your credit rating. MoneyWorks has the tools to manage this process, and to take advantage of any prompt payment/settlement discounts offered by your suppliers.

MoneyWorks also makes the payment process easy, with the ability to pay your creditors individually or in bulk, either by cheque or electronic payment (for supported banks) with email notification.

Note that, if you receive and pay invoices in different currencies, you will need to consider MoneyWorks Gold.

Powerful data analysis

One of the many features that sets MoneyWorks apart from other systems is its ability to number-crunch your data to produce management insights into how your business operates. You've got all this valuable sales and purchasing data in your system, and unlike other systems, MoneyWorks lets you analyse it easily.

The built-in Analysis Report generator allows you to easily specify the data you want to analyse, and will produce a simple table or graph for the desired time interval.

Cashbook

Easily record all your payments & receipts.

• Clear entry screens make for fast, accurate recording of transactions.
• Store original PDF or scan of original hardcopy docket for your records [not Cashbook]
• Import downloaded bank statements in QIF, OFX, QBO formats.
• Automatic allocation of income and expenses by predefined rules.
• Automatically manage your GST.
• Recurring transactions save re-entering repetitive items such as rent and wages.
• Print cheques or create electronic direct payment files for supported banks.
• Manage as many bank or credit card accounts as you need.
• Point and click bank reconciliation—no need to re-enter your bank statement.
• Full bank register and cashflow reporting.
• Produce professional profit & loss reports for month, year, multi-year comparison, budget and more.

General Ledger

Maintains details of your accounts for over seven years, right through to trial balance and balance sheet.

• Completely flexible chart of accounts allows MoneyWorks to operate the way your business does.
• Seven character free-form account codes for reporting flexibility.
• Journals (including reversing journals) for managing account transfers and accruals.
• Account movement graphs with drill-down to actual transactions.
• Comparative reports and graphical analysis going back seven years.
• Supports alternative code for reporting. Use your own codes in-house to provide the degree of breakdown that you need, but give your accountant reports based on their preferred coding structure.
• No end-of-month or end-of-year rollover—have up to 90 periods open simultaneously.
• Complete audit trails for added accounting integrity.

The extended general ledger in MoneyWorks Gold/Datacentre supports full departmental (cost-centre) accounting. Use departments to manage branches, divisions, vehicle fleets, properties etc.

• Create departments for commonly occuring subledgers
• Department codes can be up to five alpha-numeric characters
• Group similar departments into groups for easy general ledger maintenance and reporting
• Classify departments for reporting purposes
• Report by department, group, classification or consolidated.

Customer and Supplier Database

MoneyWorks stores your valuable customer and supplier details and contact information in easily manageable lists, which can be easily searched and sorted. Use these to reliably identify contacts, perform sales analyses, prepare mail/email merge letters and more.

• Use alphanumeric customer/supplier codes (up to 11 characters) for accurate access to customer names, address, phone, emails etc.
• Store banking information for creating deposit slips or direct credit files.
• Create as many contacts as you need per customer/supplier, and assign roles for easy management.
• Bulk email to contacts selected by role.
• Assign tax overrides to ensure correct tax handling for unregistered or out-of-state/overseas customers/suppliers.
• Import and update contact from Address Book (Mac), or from text files.
• Store URLs for quick access to supplier web sites.
• Assign default allocation general ledger codes to speed up recording of service transactions.
• Colour code your contacts for easy access.
• Assign customer categories and use to analyse your sales (or purchases).
• Record dates and details of customer/supplier calls, and set automatic reminders to follow-up.
• Create name templates for easy setup of new or casual customers.
• Attach sticky notes to customers (or suppliers) which will appear automatically when you make a new sales transaction.
• Print address lists & mailing labels, envelopes, merge letters¹ etc.

¹Creating merge letters and postcards requires the MoneyWorks Forms Designer, which is available in MoneyWorks Express and Gold.

Multi-company support

Most accounting software allow you to only manage accounts for one company, or charge you extra for additional companies. The desktop¹ version of MoneyWorks allows you to keep accounts for as many entities as you want on the one computer, with no additional fees or licenses required.

• Run as many sets of accounts as you require on the one computer with no additional licensing fees.
• Each set of accounts is kept as a separate file, allowing you to easily separate information from different entities.
• Keep accounts for organisations with different structures, or even, with the international version, from different countries.
• Have more than one file open at a time, allowing you to copy and paste transactions between entities [not supported for Gold clients].
• All MoneyWorks versions are localised or self-localising for GST/VAT systems in New Zealand, Australia, Canada (including support for provincial sales taxes, HST, QST), Eurozone, Nepal, South Africa, Singapore and the UK, and for sales-tax tracking in the US.
• Although designed for business use, MoneyWorks is also great for home accounts.
• MoneyWorks Datacentre allows scripted consolidation across multiple sets of accounts.

¹Desktop versions include Cashbook, Express and Gold, as well as Datacentre that is hosted on your own hardware. Hosted copies of MoneyWorks by external hosting companies may charge a per-file fee.

Budgets

Full budgeting for better control and decision making.

• Full budgeting—with two separate budgets.
• Easily compare actual performance to budgets in on-screen enquiries.
• Use the built-in budget editor to enter and manipulate budget data.
• Copy and paste budget data from an external spreadsheet.
• Import/update budgets from text file.
• Full departmental (cost-centre) budgeting in MoneyWorks Gold/Datacentre.
• Extensive set of reports for budget vs actual and revised forecasts.

Easily manage GST/VAT/sales taxes

MoneyWorks provides the best possible support for GST/VAT and sales taxes for most countries. Specific MoneyWorks versions are available for:

• Australia - GST handling with BAS Guide
• Canada - GST/HST/PST/QST handling for all provinces
• Eurozone - VAT handling
• Malaysia - VAT handling
• Nepal - VAT handling with VAY Guide
• New Zealand - GST handling with GST Return Guide
• Singapore - GST handling with GST F5 Guide and IRAS Audit File IAF
• South Africa - VAT handling
• UK - HMRC recognised VAT handling with VAT Guide
• USA - Sales tax handling
• Other countries - International version handles GST/VAT and sales taxes

Tax handling is simple in MoneyWorks, and is normally done automatically when a transaction is entered.

• Enter amounts as tax inclusive or exclusive—MoneyWorks does the rest.
• Default tax is based on general ledger code used, so you never need to worry about charging tax on wages or other exempt/free items.
• Tax code override for individual customers or suppliers (useful for offshore or out-of-state transactions).
• Complete handling of GST/VAT on payments/cash basis (invoice/accrual basis available in MoneyWorks Express/Gold/Datacentre).
• Tax handling is based on 'transaction tagging', so you never need worry that a transaction has been omitted or double-counted.
• Guide forms available for a number of jurisdictions to help complete tax documentation/returns.
• Detailed reporting provides complete audit trail.

Item database with item counts

Easily set up items or services that you regularly buy/sell as products, allowing you to specify quantities, maintain consistent pricing and perform extensive sales reporting and analysis.

• Keep a price book of products or services sold or purchased.
• Ensure consistent pricing with item buy and sell prices.
• Maintain an automatic count of the items that you have on hand.
• See who has (or hasn't) purchased which items.
• Use product codes of up to 31 characters.
• Assign categories to items and use to analyse your sales.
• Attach sticky notes to your products, which will appear automatically as prompts when you make a new sales/purchase transaction ("Would you like fries with that?").
• Print price lists, report on top selling products, view sales trends, analyse sales by item category, customer, region etc.

MoneyWorks Gold/Datacentre has enhanced product features including pricing matrix, full inventory accounting, serial/batch tracking, multiple-warehouses and bills of materials.

Sticky notes will help you organise

Sticky notes act as on-screen reminders in the day to day use of MoneyWorks. Another example of one the many incredibly useful features that make MoneyWorks a stand-out product.

• Attach a sticky note to a record, and it will pop-up as a reminder when you view the record, or use the code identifying that record.
• If a customer (for example) has a sticky note on their record, it will pop-up whenever you sell something to that customer.
• Sticky notes can be attached to transactions, customer/suppliers, accounts, items and job records.
• Have different sticky notes appear for purchase or sales transactions.
• Colour code your sticky notes to indicate importance.
• On an item: use to up-sell ("Would you like fries with that?") or remind about required ancillary products.
• On a customer: use to remind about bad credit, outstanding issues or for customer relations ("Ask about John's new baby").
• On an account: use to provide guidelines on when to use and not use the account.
• On a transaction: use to annotate why it was coded differently, or why it needs to be checked.

On-screen enquiries make sense of your data

On screen enquiries are a great way to get instant access to your valuable data. See historic balances, view sales (or purchasing) trends, and find out what makes your business tick.

• Separate on-screen enquiries of accounts, products, customers/suppliers.
• See general ledger balances for an account or range of accounts.
• Display budget values to monitor performance.
• View product sales, costs and quantities for a nominated selection of items.
• See sales value (or purchases) for a nominated selection of customers.
• Segment charts by item or customer category to view comparative performances.
• Drill down to transaction level data to see what makes the values displayed.
• See trends by enquiring on a range of periods—up to seven years is available.

Unicode support

Record information and prepare invoices/reports in almost any language.

Languages include Chinese, Japanese, Greek, Cyrillic and most other non-Roman text, with the exception of right-to-left scripts (e.g. Arabic).

Unicode also provides full cross platform support (Windows and Mac) for accented characters (bonne idée, Māori) and other special symbols.

Powerful reporting

Because an accounting system is only as good as the information you can extract, MoneyWorks comes with a large number of useful reports, each of which can be prepared in a multitude of ways.

• Comes with Trial Balance, Income, Cashflow, GST, Cash Projection, Ledger and Balance Sheet, plus profit, trading, inventory, sales, job and budget reports.
• Preview on screen, or output to PDF, Email, Excel, Word, Numbers, Clipboard, text or HTML file
• Easily see what makes the numbers by drilling down to underlying transaction data.
• Dice and slice your reports: most reports can be run on subsets of data, condensed, or summarised by different criteria.
• Model and forecast your cashflow [MoneyWorks Gold].

But there is much more to MoneyWorks than just financials ... for example:

• Analysis reports will analyse your transaction data (e.g. see who has purchased what, what regions are products selling into).
• The Product Catalog will print a catalog, complete with pictures
• Top sales/purchases, salesperson commission, backorder, sales/purchase history, committed budget, recurring transactions ...

MoneyWorks Express and Gold allow you to modify/create analysis reports, so you can extract just the data you need. MoneyWorks Gold includes a powerful report writer, allowing you to modify/create virtually any financial or management report.

Interoperability: Works well with others

Integrate MoneyWorks with other key systems for streamlined workflow and greater productivity.

• Import bank statements with auto-allocations.
• Configurable importing for transactions, names, items, accounts using Copy/Paste into lists, or the File>Import command¹.
• Export from all main database lists using Copy or the File>Export command¹.
• Import/Export data as tab delimited text or xml.
• Use mwScript, the powerful MoneyWorks Gold scripting language, to format data into virtually any format.

Ensure interoperability with the other systems your business relies on.

• Use report scripts (developed in MoneyWorks Gold) to automate tasks.
• Send reports direct to Excel, Numbers (Mac), pdf or text file.
• Automate data transfer using Applescript (Mac) or Visual Basic (et al) via COM (Windows).
• Live-link your Access or FileMaker databases to MoneyWorks to streamline your workflow.
• Create scripts in the VBA layer of Excel to exchange data with MoneyWorks.
• Use mwScript in MoneyWorks Gold/Datacentre to automate tasks and retrieve data from other sources.
• Use the REST APIs in MoneyWorks Datacentre to access your accounts from other systems, even across the internet.

¹The file Import and Export commands are not available in MoneyWorks Cashbook; instead use Copy and Paste to transfer data through the clipboard.