MoneyWorks

MoneyWorks 6 users who are with the BNZ can now take advantage of their innovative Invoice Finance package, which:

lets you access up to 80% of the face value of your BNZ approved invoices, immediately through Internet Banking for Business

We have prepared a suite of reports that prepares the information that the BNZ requires. Once you have BNZ approval, you should download and install the reports, which can be downloaded from here as a zipped archive.

The archive will need to be decompressed (normally by double-clicking it), and the three reports moved into the MoneyWorks Custom Plug-ins/Reports folder.

To find where your custom plug-ins folder is, open your MoneyWorks data file and choose Index to Reports from the Reports menu. If there is a big button there that says Make Custom Plug-Ins Folder, click it and then click Reveal when prompted. If there is no button, change the All Reports pop-up menu to Custom Reports and click the small folder icon to the left.

You should now be looking at your MoneyWorks Custom Plug-ins/Reports folder (in Windows Explorer if on Windows, or the Finder if on Mac). Copy the (decompressed) reports into this. They will then be accessible under your Reports menu (you might need to restart MoneyWorks).

Please call the MoneyWorks support line on 0900-55-444 if you need additional assistance.

Note: Reports were updated on 7 June 2012 to version 1.0.4 (which will appear in one of the header lines on the report); if you are using an earlier version please download the updated reports and install, replacing the older reports.

MoneyWorks 6 is compatible with Lion, the new Mac OS (10.7). MoneyWorks 5.3 also appears to work in Lion (but no further updates will be issued if compatibility problems turn up). MoneyWorks 4 (and earlier versions) will not run on Lion since it predates Apple’s switchover to Intel processors and Apple have removed the compatibility layer (Rosetta) from Lion that allowed older software to run on Leopard and Snow Leopard.

Lion also introduces a variety of new technologies such as Versions and iCloud. These were not designed to support complex databases, and hence do not appear to be a good fit for MoneyWorks at this time. This does not mean that you cannot use iCloud as a backup for your MoneyWorks files, it just means that you cannot run your MoneyWorks file directly from iCloud.

Important Note for MoneyWorks 4 Users

You must upgrade your MoneyWorks data file(s) to MoneyWorks 6 before you upgrade to Lion. The process of converting a MoneyWorks 4 datafile to later versions of MoneyWorks relies on Rosetta, which, as noted above, is not available in Lion.

In MoneyWorks 6.0.6 we have introduced the concept of running a MoneyWorks report as a script.

Basically a Report Script consists of a MoneyWorks custom report that, instead of being installed in the Custom Reports folder, is installed in the Custom Scripts folder. Such a report will appear as an additional command at the bottom of the Command menu.

You can do a lot with a Report Script that you had to previously use something like vbScript (Windows) or AppleScript (Mac), and of course the scripts are platform independent. For example, a Report Script can read a text file, massage it in some way, and then bring the data into your MoneyWorks file as a set of transactions (or customers, jobs etc).

As an example, we have created an “Apply Interest” Report Script, which takes the overdue balances in your receivables (either 30+, 60+ or 90+), calculates the interest on these (at a nominated rate), and then optionally creates invoices to charge the overdue debtors. You can download this from the link below. You will need to unzip the downloaded file to read the installation and running instructions.

Download

Apply Interest.zip

MoneyWorks 6.0.6 is now available via Software Update.

For most MoneyWorks users, you can update using Software Update in the Help menu (MoneyWorks may already have found the update for you automatically). For Datacentre users, the system administrator can use the Update tab in the Datacentre Console to update the server. MoneyWorks Datacentre clients will then receive the update from the server.

MoneyWorks 6.0.6 is primarily a bug-fix release, and is recommended for all users.

For customers who purchased MoneyWorks Cashbook on Apple’s Mac App Store, the update will be available via the App Store soon.

Highlights:

The detailed list of the many other changes can be found on the resources page.

The new version of Billings Pro from Marketcircle (developers of the award winning Daylite CRM package) provides an awesome level of integration with MoneyWorks Express, Gold and Datacentre (version 6.0.5 or later).

Billings Pro is a time tracking and invoicing system that allows multiple users to record time on a variety devices, using a native app on Mac and iPhone, and a web app for Windows, Linux, Android, Blackberry Torch, Palm Pre and iPad. This data is seamlessly sent to your Billings Pro “server” application running on your own Mac, where it can be collated, approved and invoiced out. The resultant invoice is transferred seamlessly to MoneyWorks Express, Gold or Datacentre, where the accounting process takes over.

The integration that Marketcircle have achieved with MoneyWorks is truely impressive. When you run Billings Pro, it quietly integrates MoneyWorks behind the scenes, so it knows about the general ledger accounts and customer information that is in MoneyWorks. MoneyWorks also integrate with Daylite and FileMaker, providing a central accounting hub for your workflow.

For more information on Billings Pro, visit the MarketCircle website.

MoneyWorks 6 added support for sending emails via Office Outlook 2011 on the Mac (in addition to the already-supported Entourage and Apple Mail). Outlook 2011 has a completely different scripting dictionary from Entourage, which is why MoneyWorks 5 won’t send via Outlook.

Recently Microsoft released an update to Office 2011 (“Service Pack 1”). They made quite a few changes to the Applescript support in Outlook. Most of these are improvements, but one change seems to be a bug. This results in the to recipient address not being added when emailing from MoneyWorks 6.

We’ll have a fix to overcome this change in the next MoneyWorks 6 update. In the meantime it will be necessary to enter email addresses into Outlook manually when sending from MoneyWorks. We regret the inconvenience.

It’s worth noting that if you email large batches of invoices, you might find it more convenient to bypass your email client and use the new Direct SMTP emailing support in MoneyWorks 6. You can set this up in MoneyWorks Preferences, by specifying the name of your (or your ISP’s) SMTP server. MoneyWorks will send out emails with attached PDF invoices or statements directly via this server, and optionally BCC a copy to you.

You may have noticed that MoneyWorks 6 includes a news feed. Newsfeed items are clickable links that appear at the bottom of the welcome page and also at the bottom of the navigator sidebar when the navigator window is large enough.

News feed on the Welcome screen

News feed on the Navigator sidebar

We’ll occasionally post news feed items to help keep you up to date with what is happening in the MoneyWorks world.